Skip to main content

USPSC Monitoring and Evaluation (M&E) Advisor (Multiple Positions)

Countries
USA
Sources
USAID
Closing date

SOLICITATION NUMBER: 720BHA22R00006

ISSUANCE DATE: May 23, 2022

CLOSING DATE AND TIME: February 21, 2023, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Technical and Program Quality (TPQ), is seeking offers from qualified U.S. citizens to provide personal service as a Monitoring and Evaluation (M&E) Advisor under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation [for each grade level(s) for which you are applying]. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

The contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

TPQ Recruitment Team

E-Mail Address: BHA.TPQRecruitment@usaid.gov

Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the TPQ Recruitment Team via the information provided above.

Sincerely, Sonja Stroud-Gooden

DUTIES AND RESPONSIBILITIES

The M&E Advisor will perform the following duties and responsibilities:

At the GS-13 Equivalent Level:

Technical Assistance

● Provide technical assistance to Third Party Monitoring contracts for the design and implementation of monitoring systems

● Review monitoring approaches, indicators, and evaluation methods proposed in proposals for humanitarian response, early recovery, risk reduction, and resilience programs.

● Review semi-annual and annual results reports submitted by implementing partners; identify challenges and lessons learned, synthesize and aggregate data, and prepare summary reports.

● Assess needs for remote monitoring when necessary; advise appropriate remote monitoring approaches and tools; review third-party statements of work; provide technical support to third-party monitoring contracts; review appropriate and relevant reports.

● Independently lead and advise on and contribute to the development and implementation of evaluations, indicators, surveys, measurement approaches, and learning practices, including assisting with evaluation and selection of prospective monitoring and evaluation awards.

● Provide technical assistance to BHA, Missions, and partners’ staff to design and implement monitoring systems for humanitarian response, early recovery, risk reduction, and resilience programs.

● Provide technical assistance in defining relevant qualifications and design and implementation of monitoring systems for the acquisition of Third Party Monitoring contracts.

Capacity Building

● Develop checklists and other tools for humanitarian assistance officers to improve capacity and objectivity in field visits.

● Develop the capacity of BHA and implementing partner staff to implement BHA monitoring and evaluation requirements, and monitor BHA programs. Data Analysis

● Analyze quantitative and qualitative data as tools in assessing program performance; discerning lessons learned, and making recommendations for improved outcomes.

● Synthesize evidence and best practices into written and oral learning products, including training materials, to build capabilities of Agency staff and partners.

● Answering key questions in analytic and learning agendas through designing, managing, and disseminating findings from analyses, research, and evaluations.

● Using various data mining tools, explore plausible relationships among different variables based on the theory of change of early recovery, risk reduction, and resilience programming. Provide technical assistance to BHA contractors and partners on data analysis and presentations;

Data Management

● Review and edit performance data and reporting materials, submitted by BHA awardees; provide feedback to awardees or contractors as appropriate, and upload data to Feed the Future and other databases as requested by the M&E Team Lead.

● Manage performance data and update the M&E database regularly; ensure that BHA contractors and awardees comply with USAID and BHA data privacy and security policy; track submission of data to USAID data library.

Evaluation

● Review evaluation scopes of work submitted by BHA awardees, research partners, and contractors; review proposed evaluators; design and participate in evaluations. Coordination and Collaboration

● Contribute to BHA internal and external documents, such as planning documents, BHA technical guidance, and internal guidance for humanitarian assistance officers.

● Coordinate with the other members of the M&E team; DMEAL division; with geographic offices and other relevant offices such as the Office of Global Policy, Partnerships, Programs, and Communications; TPQ, for technical support, training, data utilization, knowledge capture and sharing.

● Coordinate with the M&E teams in other bureaus, such as the Bureau for Policy, Planning, and Learning (PPL); Bureau for Resilience and Food Security (RFS), Bureau for Conflict and Violence Prevention (CVP), Bureau for Global Health (GH); Bureau for Development, Democracy, and Innovation (DDI); Bureau of Population, Refugees, and Migration (PRM); and with other key USAID partners on evaluations, best practices, and harmonization of indicators.

● Represent USAID or BHA at external events.

● Sign up for and serve, as needed, on the Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary detail within the Bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the statement of duties provided.

● The Monitoring and Evaluation Advisor does not have supervisory responsibilities, however, the PSC may serve in an acting leadership role within the bureau in order to meet short-term staffing needs, not to exceed 120 days in a 12-month contract year.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing an agreement or contract; this includes but is not limited to. reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting annual contractor performance evaluation reports such as Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation (FAR), and other relevant USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

At the GS-14 Equivalent Level:

The M&E Advisor will perform the following in addition to the duties and responsibilities outlined above at the GS-13 level:

Leadership

● Provide high-level technical and strategic leadership on a wide range of technical areas in monitoring and evaluation as practiced in the humanitarian context, risk reduction, and resilience programs; identify emerging M&E approaches, methods, and tools including geospatial, and other remote data collection tools to expand data collection in nonpermissive and/or pandemic environments.

● Provide expert technical leadership to the BHA M&E Team to identify emerging monitoring and evaluation methods and tools including earth observation data, machine learning tools, and other remote data collection and methods.

Capacity Building

● Develop new or update existing monitoring and evaluation guidance for humanitarian response, risk reduction, and resilience programs for internal and external communications. Periodically review, update, and/or create new performance indicators in coordination and collaboration with other technical teams within the Office or within the Agency, when relevant and appropriate.

● Develop new or update existing trainings, workshops, and other capacity building initiatives, materials, and resources for BHA/Washington staff, BHA Mission staff, and implementing partners; deliver trainings, workshops, brown bags, and other engagements to build capacity of BHA and Agency staff and implementing partners.

Coordination and Collaboration

● Coordinate strategic engagement with the regional Missions and regional humanitarian advisors to understand monitoring and evaluation needs for the region, periodically check in to receive feedback and tailor M&E support based on the needs.

Evaluation

● Lead, advise on, conduct, and review complex analyses and evaluations in support of humanitarian response, recovery, risk reduction, resilience and food security programs, and processes, including areas where definitions, methods, and/or data are incomplete, controversial, or uncertain.

● Integrate results of various evaluations and analyses into comprehensive technical briefings, reports, and technical papers.

● Lead the design, procurement, management, and dissemination of external performance or impact evaluations and other analyses to answer key questions relevant to the programs overseen by BHA.

● Develop or update monitoring and evaluation guidance for humanitarian response, risk reduction, and resilience programs for internal and external communications. Periodically review and updates indicators.

● Sign up for, and serve, as needed, on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time. ● As needed, may serve on temporary detail within the Bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the statement of duties provided.

● The Monitoring and Evaluation Advisor does not have supervisory responsibilities, however, the PSC may serve in an acting leadership role within the bureau in order to meet short-term staffing needs, not to exceed 120 days in a 12-month contract year.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

At the GS-13 Level:

A Bachelor’s degree preferably with significant study in or pertinent to the specialized field, including but not limited to, economics, agricultural economics, biostatistics, statistics, nutrition with a focus on econometrics or statistics, or other related fields with course work and experience in quantitative techniques or analysis plus a minimum of seven (7) years of progressively responsible experience working in monitoring and evaluation as it is practiced in the field of humanitarian assistance including resilience programs.

OR

A Master’s degree preferably with significant study in or pertinent to the specialized field, including but not limited to, economics, agricultural economics, biostatistics, statistics, nutrition with a focus on econometrics or statistics, or other related fields with course work and experience in quantitative techniques or analysis plus five (5) years of progressively responsible experience working in monitoring and evaluation as it is practiced in the field of humanitarian assistance including resilience programs.

OR

A PhD from an accredited U.S. or internationally recognized institution with experience in data analysis, or in a field with a focus on econometrics or statistics, or other related fields with quantitative coursework, plus a minimum of three (3) years of professional experience in humanitarian assistance including resilience programs. At the GS-14 Level: A Bachelor’s degree preferably with significant study in or pertinent to the specialized field including, but not limited to, economics, agricultural economics, biostatistics, statistics, nutrition with a focus on econometrics or statistics, or other related fields with course work and experience in quantitative techniques or analysis plus a minimum of nine (9) years of progressively responsible experience working in monitoring and evaluation as it is practiced in the field of humanitarian assistance including resilience programs.

OR

A Master’s degree preferably with significant study in or pertinent to the specialized field, including but not limited to, economics, agricultural economics, biostatistics, statistics, nutrition with a focus on econometrics or statistics, or other related fields, with course work and experience in quantitative techniques or analysis plus a minimum of seven (7) years of progressively responsible experience working in monitoring and evaluation as it is practiced in the field of humanitarian assistance including resilience programs.

OR

A PhD from an accredited U.S. or internationally recognized institution with experience in data analysis, or in a field with a focus on econometrics or statistics, or other related fields with quantitative coursework, plus a minimum of five (5) years of professional experience in humanitarian assistance including resilience programs.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Ability to obtain and maintain a Department of State medical clearance throughout the contract.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

Matrix for GS-13 Equivalent (30 points)

Professional Technical Experience (13 points)

● Experience in in-person performance monitoring methods and tools and remote tools as they are practiced in humanitarian assistance or resilience programs.

● Experience in leading or advising on the development of evaluation scopes of work or protocol as they are practiced in humanitarian assistance or resilience programs.

● Experience in developing indicator reference sheets.

● Experience in designing and implementing quantitative surveys (including survey methods) as used in humanitarian assistance or resilience programs.

● Experience in providing technical assistance to field teams or partners for the design and implementation of monitoring systems of humanitarian assistance or resilience programs.

Data Analysis and Management (14 points)

● Experience in analyzing quantitative survey data using analytical software (i.e., SPSS, STATA, SAS, and R), qualitative information using either a software or matrix, producing reports and briefers, giving oral presentations, and developing or managing quantitative or qualitative data bases.

● Experience in using advanced analytics to develop predictive models or multivariate models to explore plausible relationships between different variables. Coordination and Collaboration (3 points)

● Experience in inter- or intra-organizational coordination to achieve common objectives.

Matrix for GS-14 Equivalent (30 points)

Professional Technical Experience (10 points)

● Demonstrated experience in in-person performance monitoring methods and tools and remote tools as they are practiced in humanitarian assistance or resilience programs.

● Demonstrated experience in leading or advising on the development of evaluation scopes of work or protocol as they are practiced in humanitarian assistance or resilience programs.

● Demonstrated experience in developing indicator reference sheets.

● Demonstrated experience in designing and implementing quantitative surveys (including survey methods) as used in humanitarian assistance or resilience programs.

● Demonstrated experience in providing technical assistance to field teams or partners for the design and implementation of monitoring systems of humanitarian assistance or resilience programs.

Data Analysis and Management (10 points)

● Experience in analyzing quantitative survey data using analytical software (i.e., SPSS, STATA, SAS, and R), qualitative information using either a software or matrix, producing reports and briefers, and giving oral presentations.

● Experience in using advanced analytics to develop predictive models or multivariate models to explore plausible relationships between different variables.

Coordination and Collaboration (4 points)

● Experience in inter- and intra-organizational coordination to achieve common objectives.

Leadership (4 points)

● Experience in providing high-level technical or strategic leadership to an organization on a wide range of technical areas in M&E, identifying emerging M&E tools as practiced in the humanitarian assistance or resilience programming context and personnel conflict management.

Capacity Building (2 points)

● Experience in developing or updating M&E guidance for humanitarian assistance or resilience programs for internal or external communications. Interview Performance (45 points)

Timed Writing Test (20 points)

Satisfactory Professional Reference Checks (5 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards. The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection package. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

How to Apply

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.). Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation [for each grade level(s) for which you are applying]. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2.

Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. Additional documents submitted will not be accepted. By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment. To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS Via email: BHA.TPQRecruitment@usaid.gov