The R&P Team Program Manager’s primary responsibilities focus on data tracking, desk monitoring, logistical, and information management tasks. The R&P Team Program Manager works in close collaboration with the IRC headquarters Reception and Placement team as well as other Resettlement team members. The position reports to the Reception and Placement Senior Program Officer.
Essential Job Functions
1. Programmatic Monitoring
· Serve as a support monitor under supervision from a lead monitor, support pre-monitoring, onsite, and post-monitoring activities,
· Prepare desk monitoring reports by conducting case file review, analyzing findings, and developing recommendations.
· Support preparations for PRM monitoring of IRC HQ and field offices.
- Provide support to other monitoring activities as needed for the resettlement team
2. Proposal Development and Donor Reporting
· Support R&P proposal development by gathering data, drafting and editing annual proposal materials.
· Support R&P program officers with gathering data, drafting, editing, and uploading quarterly, semi-annual, and annual reports to funders using various required systems
· Assist with review and reconciliation of client financial expenditures with R&P Budget officer
· Provide support and coverage of R&P period reports and minor reports review and submission
3. Information Management
- Liaise with field offices and regional directors to ensure timely and complete submissions of quarterly consultation reports.
- Manage retention of documents and correspondence on network drives for record keeping and donor monitoring.
- Lead information management projects such as updates to intranet pages (RescueNet) to ensure information is organized and up-to-date.
- At direction of program officers, respond to inquiries from the field in resettlement inbox and/or refer to program officer for response.
4. Logistical Support
- Manage logistics of the Annual Resettlement Conference, including budget and expenses to prevent under/overspending.
- Schedule and provide logistical support for meetings and trainings.
- Manage provision of cross-program emergency funding, as needed.
- Perform various administration functions:
- Other duties, as assigned, in support of the Resettlement team.
· Bachelor’s degree required;
· Minimum two to three years non-profit experience, preferably with experience in the U.S. refugee admissions program (USRAP);
· High proficiency with Microsoft Excel;
· Experience with IRIS and ETO program management or similar data systems preferred;
· Ability to work independently and as a team member in a diverse, fast-paced environment.
· Excellent written and oral communication skills: the ability to communicate effectively with colleagues and partners and to draft and edit memos, letters, reports and proposals;
· Solid organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines;
· The ability to work independently and productively in a fast-paced environment – initiative to problem solve within the job parameters is essential;
COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).
Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
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