Org. Setting and Reporting
The Office for the Coordination of Humanitarian Affairs (OCHA) coordinates the global emergency response to save lives and protect people in humanitarian crises. The Human Resources Section, within the Executive Office (EO) is responsible for human resources management in OCHA. It administers the recruitment and placement of staff, manages contracts, benefits and entitlements, reassignments and separations, and develops policy guidance.
This OCHA EO Human Resources internship advertisement is to fill multiple internship positions on a rolling basis, throughout 2021. Selected interns will be expected to serve for a minimum period of two months, with an opportunity for extension, depending on the needs of OCHA and the availability of the selected candidate.
The intern will report to both the HR Business Solutions Team and the HR Policy and Strategy team. The internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the office to which they are assigned.
Daily responsibilities will depend on the individual's background; the intern's assigned office
as well as the internship period.
•HR Business Partnering and Management Team (New York)
The HR Business Partnering and Management Teams provide a wide range of HR advisory and administrative services to their respective client entities, covering all of OCHA at Headquarters and in the field. Its HR Business Partners work closely with managers on people management matters such as workforce management and capacity gap identification, talent management and development, performance management, change management or recruitment strategies. Its HR Managers are the clients' direct interlocutors on HR administration matters such as questions related to contracts (e.g. duration and extension), re-assignments, leave and other time-management matters, engagement in outside activities, etc. In these teams, interns will have the opportunity to learn about and contribute to the provision of effective HR administrative services, support with the maintenance and analysis of HR data, be exposed to and assist with recruitment processes, and participate to HR projects as necessary.
•HR Policy and Strategy Team (New York only)
The HR Policy and Strategy team ensures that OCHA has a sound policy application environment and approach that enables OCHA to successfully meet its human resources needs. The HR Policy and Strategy Intern will have the opportunity to contribute to a wide range of human resource priorities. Specifically, the Policy and Strategy team: develops OCHA HR and people related policies in line with the OCHA organizational strategy, operational needs, control frameworks, applicable UN common system policy frameworks, and changes in relevant legislation; builds partnerships within the UN system to promote a flexible and innovative approach to addressing common and specific challenges and opportunities; develops OCHA position papers and advice on all matters related to common system HR priorities, including represent OCHA in common system discussions on HR policy matters; develops and enables implementation of organizational strategies and corporate initiatives, such as on gender parity, duty of care, diversity and inclusiveness.
Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
The applicant is expected to:
• Have an interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
For this internship, applicants are required to be enrolled in, or have recently graduated from a degree program with a specialization/focus on in human resources.
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
Applicants must meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
c. Have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one-year period of graduation;
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Applicants must be computer literate in standard software applications including Office 365 (Word, Excel, PowerPoint, Outlook and Teams).
English and French are the working languages of the United Nations Secretariat. Fluency in English is required for the internship. Fluency in French is desirable. Fluency in Arabic is also desirable.
Potential candidates will be contacted by the hiring team for further consideration and may include an interview. Due to the high volume of applications received, ONLY potential candidates will be contacted.
A completed online application (Cover Letter and Personal History Profile) is required. Incomplete applications will not be reviewed.
Your Cover Letter must include:
•Your availability (dates) for the internship.
•Your motivation to take up this internship.
•Your Degree Programme (What are you currently studying or have recently graduated from?)
•Your Graduation Date (When will you graduate or when did you graduate from the programme and field of study?)
•The IT skills and programmes that you are proficient in.
In your online Personal History Profile, be sure to include all past work experiences and three references.
In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for part or the entirety of the internship. Interns will need to provide all necessary hardware (computer),software and internet connection to perform the internship remotely.
Please note that the UN New York offices are partially physically closed due to COVID-19 pandemic. Please do NOT plan or initiate any travel or report to UNHQ unless you are asked to report in writing.
Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a non-immigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.
A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. For purposes of this internship, "child" means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member's spouse (son- or daughter-in-law). "Sibling" includes the child of both or either parent of a staff member and the child of the spouse of a parent of a staff member including half and step siblings.
There is no expectation of employment by the United Nations upon completion of the internship.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.