The IRC Iraq program was established in 2003 and is currently providing humanitarian assistance in the sectors of child protection, women’s protection and empowerment, protection and rule of law, cash, livelihood and governance. The IRC Iraq’s main office is based in Erbil, with field offices in Baghdad, Ninewa, Salah a-Din, Kirkuk and Anbar.
Scope of Work
The Grants and Partnership Coordinator (GPC) is a key position in the country program and reports to the Deputy Director for Programs (DDP). The position supports and coordinates program design, grants management (including compliance requirements and reporting), internal and external communication and partnership processes and procedures. The position line manages 2 staff, 1 grants manager and 1 partnership manager.
1. Grants Management and Business Development
• Research and maintain information on donor strategies and funding opportunities on the national level, in conjunction with the program coordinators.
• Work with coordinators/managers to coordinate the timely development of high quality new funding proposals and reports.
• Ensure that grants are implemented in compliance with IRC and relevant donor regulations, including maintenance of updated grant files and organization of regular grant meetings; coordinate modifications to any agreements or projects (i.e. extensions, indicator changes, budget realignments), as necessary.
• Organize monthly budget management meetings with sector managers/coordinators to ensure strong financial management of grants.
• Responsible for donor compliance (quality narrative and financial reporting, procurement requirements, etc.) for all open grants.
• Manage all reporting deadlines, develop calendars for report development and coordinate report compilation and review.
• Manage and regularly update Grants Tracking Sheet to inform senior management and regional support.
• Coordinate with donors on grants management, project progress, monitoring and evaluation.
• Responsible for preparing requests for authorization (amendments, key personnel, etc.) and other grants administration requirements.
• Review agreements and provide recommendations and concerns to the senior management and regional support.
• Act as focal point for communications with HQ grants administration ,compliance and business development functions in New York, Berlin and London, including maintaining submissions on IRC’s online opportunity management tracking system (OTIS).
• Manage archiving of all grant files and institutional memory of grants and programs
• Oversee the implementation of IRC Iraq’s partnerships strategy through PEERS
• Support program staff in assessing partnership opportunities and ensuring that partnerships reflect IRC Iraq’s strategic objectives and the local context.
• Review and advise on all partner agreements (including logframe, budget, spending and workplan); ensure NY/London review of partner agreements.
• Ensure that partnership and sub-grant related administrative processes and procedures are standardized and consistently implemented throughout the program, including pre-award compliance checks, agreements, disbursements, reporting and partner capacity-building.
• Responsible for ensuring compliance of sub-grantees to IRC and donor rules and regulations.
• Organize and facilitate monthly partnership meetings with senior program staff; support and guide program staff in partner amendments, realignments and general challenges in project implementation, as necessary.
• Manage database of current partnerships.
3. Human Resources
• Participate in recruiting, training and mentorship of communications and development staff.
• Ensure that staff have regular performance evaluations and receive ongoing feedback.
• Develop a capacity-building plan for staff and actively seek out formal and informal training opportunities.
• Manage, mentor and build the capacity of the grants and partnership managers
Key Working Relationships:
Position Reports to: Deputy Director for Programs
Position directly supervises: 1 Grants Manager, 1 Partnership Manager
Other Internal and/or external contacts:
Internal: HQ Grants and Business Development regional team, other IRC programs and support departments.
External: all relevant donors, NGOS, partners, ministries, stakeholders, and government agencies.
• University degree in international affairs or related subject; masters degree preferred.
• At least 5 years experience working in relief or development programs .
• Previous successful experience developing projects and writing proposals for public donors
• Knowledge of main donor regulations and priorities, including UN, USAID, PRM, ECHO and other European donors.
• Strong written and oral communication skills.
• Excellent English written and verbal communications skills.
• Detail oriented, organized, and able to manage competing urgent requests and priorities.
• Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
Working Environment, Security and Travel: The position is based in Erbil where the security situation is stable. Movement is flexible but may be restricted at times due to the security situation. IRC provides a housing allowance. The position is unaccompanied.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are an Iraqi national, are currently located outside of your home country and possess at least three years of international work experience, the Syria Response Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.