Desired start date: 10/12/2020
Duration of the mission: 12 months
Location: Syria – NES – Amuda (location of GH) – Sub base: Hassake - COVID impact: possibly more often in Erbil, Iraq (time for residency, quarantine when returning from holidays)
ABOUT THE MISSION
SI has been working in Syria since 2012 and currently has strong coverage for WASH, FSL and NFI programs across North West (NWS) and North East Syria (NES). The NES programs provide an integrated assistance in the WASH, NFI, Shelter and Livelihoods sectors to displaced populations and host communities affected by the conflict. NWS programs are remotely managed and provide WASH and NFI/Winterization support to affected populations.
There are 3 implementing offices in Syria (2 in North East, 1 in North West) with the coordination in Amman and a small support office in Erbil - Iraq. The total financial volume of the mission for 2020 was approximately of 20 million EUR (9 million for Deir Ez Zor/Hassake itself). The mission has now reached a number of approximately 40 expatriates and 230 national employees (9 expatriates and 85 national employees in Amuda-Hassake itself).
ABOUT THE JOB
Under the supervision of the field coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International procedures.
He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.
He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.
GENERAL OBJECTIVES: To handle the tasks of Administrative Manager
- Administrative management of personnel: Human Resources management and administration of a base of nearly 90 employees in two geographical areas (Amuda and Al Hassake).
- Cash-flow / bookkeeping
- Budgetary / Financial monitoring
SPECIFIC TASKS AND CHALLENGES:
- Payment process through Money Transfer Agencies
- At least 4 donors and 5 projects to follow financially speaking for an approximatively global budget for the base of 5 million USD (potentially as a minimum for 2021, bigger in 2020)
PRIORITIES FOR THE 2/3 FIRST MONTHS
- Ensuring the smooth end of OFDA 2318 (ending 31/01)
- Training plan and policy to implement
- Follow up on the implementation of the remuneration review
- Following up on archiving
- Diploma/Education: Bachelor / Master Degree in HR / business / administration
- Minimum: 3 year of a relevant experience as Administrative Manager with an international humanitarian organization
- Saga / Homere (Knowledge of Homere would be an asset – not mandatory)
- Understanding of recruitment / selection processes
- SI procedures knowledge would be an asset
- Sound knowledge of MS Excel
- Rigorous / autonomous
- Ability to handle an important workload and to prioritize
- Strong team player
- Good communication skills both oral and written in English
SI WILL OFFER YOU
A salaried position: starting from 1980 euros gross per month (including 10% annual leave allowance paid monthly) and a monthly per diem of 700 USD a month. Please note that salary is not negotiable with SI.
Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of on 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3/6 and 9 month (with 850 USD allocated by SI).
To these break periods, it is necessary to add the granting of 1 additional rest day per month worked (i.e. 12 days in addition for a 1-year contract)
Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
LIVING CONDITIONS :
Accommodation will be in SI guesthouses, which are spacious and very comfortable.
Security inside NES is volatile and justifies specific arrangements for accommodation and displacements in the areas of intervention. Adherence to strict security procedures is necessary, while the security levels can vary according to the different geographical locations and the changes of context.
Hassake governorate security situation: remains an area located next to frontlines in a war-torn country.
Amuda: freedom to walk in all the village for example (no curfew).
Please send us your CV and Cover letter in English via this link:
NB: The vacancy may close before the deadline.