The AMU Compliance and Policy (C&P) Subawards and Partnerships Compliance Officer will contribute to IRC’s global leadership in partnerships in the humanitarian sector by supporting field offices in Asia, Africa, Latin America, Europe, the Middle East and the US partnerships are in accordance with the IRC’s Partnership Excellence for Equality and Results System (PEERS) and IRC’s private and statutory donor rules and regulations. The S&P Compliance Officer supports IRC’s partnership portfolio, serving as a main focal point for staff on PEERS-related questions, including through the management of the IRC Partnership Helpdesk and as needed support in agreement negotiations with external partners. Serving as an in-house PEERS expert, the S&P Compliance Officer builds knowledge and capacity of staff, while continuously encouraging the deeper realization of IRC’s partnership principles of equality, transparency, responsibility, complementarity, humility, and results-oriented approach. The S&P Compliance Officer reports to the Senior Officer Subawards and Partnerships.
Donor Compliance Specialists; Program and Grant Support Teams, Technical Units
•Working under the direction of the Sr. Officer Subawards and Partnerships ensure organizational compliance to PEERS by providing direct day-to-day guidance and assistance on the development, review, and execution of subawards and partnership agreements
•With guidance from the C&P Donor Specialists, act as a compliance focal point for IRC’s partnership portfolio, by providing guidance and advice on the processing/implementing of PEERS, IRC internal policies and complex donor rules and regulations as they relate to subawards;
•Build IRC staff knowledge and provide guidance on the PEERS due diligence to insure IRC staff effectively identify and mitigate risks associated with specific partnerships
•Develop compliant sub-award and partnership agreement templates based on the donors terms and conditions, including leading the review process with other Donor Compliance Specialists and IRC departments, as needed
•Working through the IRC’s OTIS system (i.e. grants management application system), review partnership packages, including due diligence documentation and the subaward/partnership agreements, for compliance with IRC’s internal policies and procedures
•Trouble-shoot how to address donor compliance and general issues as they relate to partnerships, including through assisting the Sr. Officer in managing the Partnership Helpdesk and collaborating across departments (e.g. Finance, Ethics and Compliance, and Office of the General Counsel) to find broader organizational solutions
•Engage with IRC field offices, regional teams, and technical units to provide advice and input on agreement negotiations with partners, including advising on responses to partners’ questions and concerns and responding as necessary
•Assist in the ongoing refinement and updating of PEERS and develop partnership tools and training, keeping in mind practicality of implementation and major donor guidelines to ensure a consistent application of PEERS
•When necessary, assist with other duties as assigned.
•Bachelor’s Degree in Business or Program Administration, Finance, International Development/Relations or related field. Legal background or degree a plus.
•Minimum of 4 years of relevant professional experience working with IRC’s main statutory donors, such as USG (e.g. HHS, USAID, OFDA), DFID, EU, the UN (e.g. UNHCR, UNOCHA, UNICEF), including demonstrated experience and expertise in interpreting and applying statutory and regulatory language from awards and/or contracts. Experience developing compliant sub-awards, partnership agreements, or subcontracts a plus.
•Demonstrated ability to communicate complex topics, related to donor or legal compliance, finance, grants management, and organizational operating procedures to a wide and varied audience (e.g. across cultures and staffing levels)
•Excellent oral and written communication skills, including the ability to effectively and diplomatically negotiate with donors, partners, and other internal departments
•Demonstrated ability to learn and roll-out new systems and operating procedures. Previous experience in developing compliance tools, templates, and/or trainings for multicultural settings a plus.
•Excellent attention to detail and solid organizational skills;
•Demonstrated ability to problem-solve and work well under pressure in a fast-paced team environment and prioritize accordingly;
•Ability to travel up to approximately 25% of time;
•Excellent computer skills: MS Word, Excel, PowerPoint, and email/internet software.
•Fluency in English required. Fluency in French or another IRC working-language (written and oral) highly desired.
•Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
•This job description is subject to change at any time depending on the needs of the organization.