Desired start date: 25/07/2020
Duration of the mission: 7 months
Location: Flying position, based in Aden but with regular field trips
ABOUT THE MISSION
SI opened its mission in Yemen in 2017, establishing its coordination in Aden. With the support of the Emergency DESK, SI mission was able to quickly acquire operational capacity, which was first deployed in Lahj Governorate, for implementation of WASH and Food Security Programming. Over the course of 2018, SI expanded the geographical scope of its intervention, and established presence in Al Turbah and Al Mokha in Taizz Governorate.
For the year 2020/21; the mission has a forecasted budget of about 10M Euros. It operates from Aden, where the coordination is based, and 2 operational field bases located in Al Turbah and Al Mokha. The mission is composed of 22 expatriates and more than 100 national staffs, and is funded by OFDA, CDC, YHPF, DutchMoFA and ECHO. SI Programming in Yemen focuses on addressing immediate food needs of communities at risk of famine, as well as providing timely response to displacements of population and AWD/Cholera outbreaks. Its portfolio is primarily composed of WASH Emergency projects, along with unconditional cash distribution.
ABOUT THE JOB
The mission is looking for a Logistics and Administration Manager, based in Aden with regular field trips in areas of emergency operations. Together with the Field Coordinator, he/she will be in charge of supervise the support team and implement efficient standards process for the support department. He/She will be in charge of strengthening the capacities of the support team, namely in logistics to ensure a quick capacity of deployment of the Emergency Preparedness and Response Team (EPRT) on the field, and in finances to secure cash payments considering external constraints and cash projects procedures (cash distribution). SI is looking for an emergency-focused, proactive and intuitive collaborator able to support the implementation of activities in highly insecure environments. He/she ensures the implementation of SI procedures and their compliance with a semi-remote management as all areas are not accessible for expatriate staff and sometimes even for national team – therefore, some activities can be conducted remotely.
SPECIFIC STAKES AND CHALLENGES:
EPRT is a young base with a young team, it is less than a year old and need to be strengthen in training and structuration to reinforce EPRT capacities to be deployed rapidly to the field with strong internal processes. Specific challenges associated with the position relate to the ones associated with opening a new base, and to the overall context, hence, deploying activities in several areas at the same time with various constraints and the requirement of time-sensitive implementation.
PRIORITIES OF THE 2/3 FIRST MONTHS:
– Strengthened internal processes in the supply department: procurement and transportation
– Develop a logistic strategy of deployment to improve support to the program team: warehousing strategical location, review of framework agreement, consolidation of service contract and reliable suppliers etc.
– Reinforce the payment process in the field from the administrative team
– Enforce the internal capacity building plan with managers
– Finalize the recruitment and induction of the new shelter and outreach team
– Participate to the revision of internal admin/fin and logistical processes related to emergency set-up
– Participate to the strategic workshop to revise the EPRT strategy 2021-2022
The base Log/Admin Manager will manage a team of seven support staffs (1 Logistic Assistant, 1 Procurement Officer, 1 Radio Operator, 1 Storekeeper, 1 Admin Assistant, 1 Cook, 1 Cleaner). He/she directly reports to the Field Coordinator.
Education and experience
- Technical education and significant experience in the logistics, finance, human resources sectors;
- Previous experience as a Log/Admin Manager (2 years) a prerequisite;
- Experience in tensed context in terms of security is mandatory;
- Experience in mission opening, preferably with SI, is an asset;
- Experience in remote management is an asset;
- Experience in supporting the implementation of WaSH/Shelter project, is an asset
Knowledge and technical skills
- Expertise on local procurement;
- Strong knowledge in transport/fleet management
- Strong knowledge in finance management: field payment/SAGA/cash security
- Proven management skills
- Knowledge in security management, an asset
- Good and proven writing and spoken English are required;
- Arabic speaking is an asset;
- Knowledge and experience of the Yemen or Middle East countries appreciated;
- Multi-project support experience;
- Strong interpersonal skills;
- Skill transfer ability highly appreciated;
- Anticipation and self-organization capacities;
- Great work and stress management capacities;
- Willingness to work in complex and volatile environments;
SI WILL OFFER YOU
A SALARIED POSITION: starting from 1980 euros gross per month (including 10% annual leave allowance paid monthly) and a monthly per diem of 750 USD a month. Please note that salary is not negotiable with SI.
VACATION: During the assignment, a system of alternation between work and time-off is implemented at the rate of one break after two months spent on the field. For a one-year assignment, the expatriate will have a 9 calendar days break during the 2nd, 4th, 8th and 10th months (with 850 USD allocated by Solidarités). In addition to these regular break, SI adds a day off per worked month. These days off as well as the breaks are not deducted from the paid leaves that are paid every months with your salary as they are offered by the organization.
SOCIAL AND MEDICAL COVER: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
Security in Aden
The situation in terms of security remains tense in Aden and its surrounding Lahj governorate, due to the proximity of the frontline, the political unrest and the presence of armed opposition groups. In the context of Aden however, INGOs are not a target, neither for criminal, political or armed groups. Main risks for INGOs in Aden relate to crossfire (wrong location at the wrong moment), kidnapping or hostage taking (even though there is no proven history of kidnapping of expatriates in recent years), crowd mob and road accidents. To mitigate these risks, SI has developed strict security rules that the applicant needs to be ready to abide to.
Key information about living conditions
The coordination office in Aden is shared with the guesthouse (same building). Security rules in Aden are rather restrictive, with a curfew at 6 pm, extended to 9 pm in the area where most INGOs are located. Trips to the field is possible for expatriates under certain condition but are limited to keep the presence of international staff low profile.
Considering the C19 context, as in many countries, expatriates are in confinement with very limited outside-movements allowed. Guesthouse are comfortable as per middle-east standards (large rooms with AC, with high-standard bathrooms with running water).
Does this description fit you? Please send us your CV and Cover letter in English via this link: https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?id=PULFK026203F3VBQB6G8N8NX4&nPostingTargetID=54290. CV only applications will not be considered.
NB : The vacancy may close before the deadline. Thank you for your comprehension
For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/