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Grants Coordinator

Closing date

This position plays a critical role within the IRC Texas Development Team (Dallas and Abilene) to ensure departments have necessary resources to meet client needs by supporting the development of new funding proposals and ensuring grants management systems are set-up to support project success.

Major Responsibilities:

New Business Development

  • Research and identify new business development opportunities in coordination with program focal points.
  • In collaboration with program and finance teams, coordinate the development, writing, and editing concept notes and proposals.
  • Maintain an efficient system for proposal development with clear responsibilities outlined for management, programs, and finance departments that yields timely, high-quality submissions.
  • Act as focal point for the proposals, programs and projects in use of the IRC’s OTIS (Opportunity Tracking Information System) database.
  • Review proposals for compliance with the IRC’s Outcomes and Evidence Framework.

Grants Management and Compliance

  • Coordinate grants opening meetings and initiate hard copy and electronic files for new funding sources.
  • Maintain a report tracking calendar, synching with other tools (i.e. FM01, OTIS) and ensuring relevant reporting templates are available to and understood by program leads.
  • Assist with the scheduling, facilitation and follow up activities of monthly program budget vs. actual meetings to support compliance with grants and support successful project implementation.
  • Maintain accurate records related to potential partnerships and sub-awards in adherence to IRC’s Partnership Management (PEERS) system.
  • Assist with responding to HQ requests related to grants and contracts and participate in regular update calls with HQ on status of pipeline.

Other duties as requested: The Development team is involved in many external and internal events and requests from donors or HQ for information and all team members take a role in ensuring timely responses.


Work Experience: A minimum of two years of professional work experience, in proposal/grant writing, project management, or related area. Professional work or internship experience in refugee social services, humanitarian relief, public service, or other not-for profit environment strongly preferred.

Demonstrated Skills and Competencies:

o Proficient in Microsoft Office applications (Word, Excel, Outlook) and with using online client management portals.

o Project management experience demonstrating ability to create and coordinate successful team work plans within established deadlines.

o Excellent interpersonal skills: the ability to work effectively with partners and colleagues.

o Solid organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines without close supervision.

o Confident communication skills with ability to make judgements about appropriate information to share with various levels of stakeholders.

Language Skills: Fluency in English, both spoken and written with exceptional attention to grammar.

Working Environment*:* Standard office work environment. Occasional evening and weekend work may be required.

How to Apply